Unless you’ve decided to elope, you’re likely working on compiling your guest list, which is no easy task.
Half the battle is figuring out who to invite for the big day. In the second half of the battle, figuring out who’s coming can be much harder.
If you are considering a destination wedding, getting a final headcount is important as it affects costs, planning activities, the reception meal, etc.
We know it can be stressful, but there’s no need to worry! We have some tips to help!
1. Set Clear “Next Steps”
- Make sure to inform your guests when the RSVP deadline is and how to RSVP (by email, on your wedding website, postal mail, etc.).
- Set the RSVP date two weeks before you need your final guest count. This will give you extra time to follow up with any potential guests. Plus, a little extra time always reduces stress.
- For a destination wedding, you’ll want to send out your invitations ASAP. Your guests will likely need to budget and plan accordingly. Typically, the best flight and hotel rates are available around three months before your travel date, and often sooner. If your guests wait too long to book, they could see higher prices. You can provide that tip to them to encourage them to RSVP in a timely fashion and so they can get a good deal!
2. Give Them RSVP Options
- Providing your guests with different ways to RSVP allows them to contact you however they prefer, which means a faster reply.
- Email has become a standard way to communicate, but certain guests may be quicker to reply via text. Other guests may be more comfortable mailing an RSVP card. Consider what makes sense for you and the majority of your guests.
3. Track Your RSVP’s
- If you are giving your guests multiple ways to RSVP, make sure you have a good system to keep track of their replies.
- Online services can help you keep track, but you can also use your guest list and simply notate who has replied.
- Whatever system you decide to use, make sure you update your list quickly so no one gets forgotten.
4. Follow Up
- Even though you will probably think about your wedding regularly until the big day arrives, chances are your guests are not. But that doesn’t mean they don’t want to come!
- Sending a gentle reminder your RSVP deadline is coming up will be helpful for your guests and, ultimately, for you. Sending a quick email or text is a great way to reach out.
5. Be Prepared
- Plan ahead and work backward to create a timeline.
- Set reminders for yourself to send reminders to your guests.
- You may want to call as it gets closer to the deadline.
One of the great things about a small Hawaii wedding is that the guest list is usually much smaller than that of a traditional wedding. We often see groups of 10-30, so the total guest list was probably around 50. And that’s a much easier number to keep track of!
Do your best not to stress. With some planning, you and your guests will have a grand time on your big day!
